The Board meets on the third Monday of every month at 3:30 PM in the clubhouse, and all homeowners are welcome to attend. Below are some highlights from the November Board meeting:
Mark Your Calendars!
The annual homeowner meeting will be held Tuesday, February 26th at 7 PM (check in starts at 6:30). This meeting is normally held on the third Monday of February but because President’s Day falls on that day this year we will hold the meeting the following week to accommodate travel schedules.
Reminder of Pool Closure Dates
The North pool, restrooms, and clubhouse will be closed Wednesday, November 21 through Monday, December 10 for pool deck work, tile cleaning, and emptying/refilling of the pool. Absolutely NO entry other than vendors will be allowed. The South pool will remain open until the North pool work is complete and will then close for the season. It will reopen on March 1.
Treasurer, Tom Kelley, reports we continue to spend about 20k per month of operating expenses. If that trend continues for the remaining months of the year we would end up spending about 250k versus the budget 275k. The 2019 operational budget was approved — it will be approximately 260k. This includes 5k that could be spent on a management company taking over some aspects of day to day management in 2019.
The Board approved increasing the funds allocated for the projector and sound system to $2,500. We have rented a projector for the last couple of years at $200 for the annual homeowner meeting and the quality was inadequate. The sound system is failing and needs to be replaced.
An update was provided on offloading more work to a management company due to lack of volunteers. The list of all tasks currently being handled by the few volunteers has been completed and have been prioritized according to which ones should be handed off first. The committee will meet again in December and formalize a statement of work and then start soliciting bids in early 2019. As noted before this will not alleviate the need for volunteers but it will change the types of activities volunteers engage in.
Notices for the first half of 2019 dues will be mailed early next week. Payments are due January 1, 2019.
1 home is in escrow and 15 homes have been sold this year.
Bill Coan (Architecture Chair) noted that there have been few requests for architectural changes; only one lighting request was processed.
Larry Spencer (temporary acting Pool Manager) briefly reviewed the work that will be done on the pools. One item of note is that the bio shield system being installed should drop our chlorine use significantly (perhaps up to 30%).
Larry also asked for approval to establish a contract with a new pool vendor, Blue Knight. This was approved and will result in some cost savings, as well as extending the warranty on some of the new pool equipment from 3 years to 4 years. Blue Knight will be our pool vendor effective immediately.
Larry noted that we did receive the rebate from TEP for our new pool pumps so we realized a $1,200 savings from that. Larry thanked Rick Levy for his help addressing the locks for the upcoming pool closures and Rick Van Hesselt for his help with pool lighting. Larry also praised the beautiful pictorial document created by Bill Coan that explains the complicated lighting situation at the South Pool. This will be a great asset to future volunteers trying to figure out problems!
Finally, Larry noted the huge amount of work Susan Peterson provided to help him with the upcoming pool changes. Kudos are due to both Susan and Larry as selecting vendors, scheduling the work, and negotiating the best deals has required a great deal of work and the results reflect their tremendous effort.
Steve Struck (Maintenance Chair) reviewed several maintenance items that are in the queue (a vent in the south pool room, electrical outlets, etc.) and noted that the south pool ramada will be painted soon. Steve thanked Rick Levy for all the work he has done this year covering maintenance related issues.
Kathy Mitton (Landscape Chair) reminded everyone that packrat control by the HOA will cease as of 2019. Kathy also noted that some of the large boulders which were discarded on lower Frassino years ago will be relocated and/or hauled off in stage one of cleaning up that area.
Bill Coan reported that Comcast to the South pool for security cameras is moving slowly. Comcast indicated it could take up to 3 months for the service to get to the pool.
Pam Negri has been working on getting the County to address potholes on Territory east of Velazquez. She has also brought to its attention the road work sign that was left on Velazquez. Thanks to Pam for helping keep the County focused on our feeder roads!
The Rules and Regs were reviewed by our legal team and brought into compliance with state law. The new Regs will be posted to the website (and the old Regs removed) in about two weeks.
While most items remain unchanged there are a few important changes to be aware of:
- Some fines have been structured differently. For example, landscape (weedy lawns) or architectural maintenance issues (garage door needs painting) used to incur a fine of up to $250 and/or $10 a day until the problem was resolved. The new practice will issue a $100 fine upon receipt of the violation. If the violation is not corrected by the date given, then that $100 will be reassessed every 30 days until the problem is corrected.
- Some fines, such as the $250 a day for each day the violation occurs, have changed to $500 upon occurrence. Violations such as a dumpster on the property overnight or an unauthorized estate sale fall into this category.
- A few rules were struck, such as a prohibition of discharging weapons and driving unlicensed vehicles on our roads, as these were deemed outside the realm of our ability to regulate.
We will send an email blast when the fines and rules are placed on the web. Homeowners are responsible for being aware of the CC&Rs, along with the Rules and Regs of the community and are subject to fines when violations occur.
The next Board meeting will be on Monday, December 17.