If this is your first visit, you may find the Getting Started page helpful in describing how the website is organized.
A group of SMVE men play on Thursday mornings at alternating golf courses in the area. The courses played are: 49ers, Quarry Pines, El Conquistador and Del Lago. The group has a great time laughing, talking and getting to know each other. If you would like to play regularly on Thursdays or would like to find out more please contact Jerry Foval or Jerry.
You are invited to this year’s Holly Jolly Holiday Party!
When: Friday, December 14th
Time: 5 PM on…
Where: SMVE Clubhouse
Come dressed in your best and join your neighbors at the festively decorated SMVE Clubhouse. Carole Stephan will provide live holiday music. Please bring an appetizer or dessert and a beverage of your choice. Hot spiced cider will be provided.
To honor the holiday spirit, a sock, toothbrush and underwear tree will be erected. Please bring any of these NEW, UNWRAPPED items for children ages 3 to 16. All items collected will be donated to the non-profit, Haven Totes.*
If you have any questions — or would like a ride to the party — please contact Social Committee member, Sonja Harris.
Her email address is firstname.lastname@example.org
* The President of the Board of Haven Totes, Karen Stewart, sent a thank you note to our HOA for our generous donation of food items for its Thanksgiving drive. (See below)
At the November 19, 2018 board meeting updated Rules and Regulations were approved. These are now posted on the Documents and Policies tab of the website and you can also view them by clicking here. The Rules and Regulations and Fine Schedule were updated to ensure compliance with current Arizona law.
While most of the rules remain similar to prior versions, you will notice that the fine schedule and in some case the amounts have changed to be more straightforward. For example a fine for weedy lawns was formerly up to 250$ and/or 10$ a day and this has now changed to $100 initial fine with an additional fine every 30 days that the yard isn’t brought into compliance. A few rules were dropped as they were already adequately covered in the CC&Rs and therefore did not need repeating in this document or were deemed outside the scope of the HOA.
Please take a moment to familiarize yourself with the fine schedule so you aren’t caught by surprise with a violation.
If you have any questions about the updated rules, please contact ✉ Kathy Mitton, President, SMVE HOA Phone: .
The Minutes from the October 15, 2018 Board Meeting are now available on the Board Meetings page.
The Board meets on the third Monday of every month at 3:30 PM in the clubhouse, and all homeowners are welcome to attend. Below are some highlights from the November Board meeting:
Mark Your Calendars!
The annual homeowner meeting will be held Tuesday, February 26th at 7 PM (check in starts at 6:30). This meeting is normally held on the third Monday of February but because President’s Day falls on that day this year we will hold the meeting the following week to accommodate travel schedules.
Reminder of Pool Closure Dates
The North pool, restrooms, and clubhouse will be closed Wednesday, November 21 through Monday, December 10 for pool deck work, tile cleaning, and emptying/refilling of the pool. Absolutely NO entry other than vendors will be allowed. The South pool will remain open until the North pool work is complete and will then close for the season. It will reopen on March 1.
Treasurer, Tom Kelley, reports we continue to spend about 20k per month of operating expenses. If that trend continues for the remaining months of the year we would end up spending about 250k versus the budget 275k. The 2019 operational budget was approved — it will be approximately 260k. This includes 5k that could be spent on a management company taking over some aspects of day to day management in 2019.
The Board approved increasing the funds allocated for the projector and sound system to $2,500. We have rented a projector for the last couple of years at $200 for the annual homeowner meeting and the quality was inadequate. The sound system is failing and needs to be replaced.
An update was provided on offloading more work to a management company due to lack of volunteers. The list of all tasks currently being handled by the few volunteers has been completed and have been prioritized according to which ones should be handed off first. The committee will meet again in December and formalize a statement of work and then start soliciting bids in early 2019. As noted before this will not alleviate the need for volunteers but it will change the types of activities volunteers engage in.
Notices for the first half of 2019 dues will be mailed early next week. Payments are due January 1, 2019.
1 home is in escrow and 15 homes have been sold this year.
Bill Coan (Architecture Chair) noted that there have been few requests for architectural changes; only one lighting request was processed.
Larry Spencer (temporary acting Pool Manager) briefly reviewed the work that will be done on the pools. One item of note is that the bio shield system being installed should drop our chlorine use significantly (perhaps up to 30%).
Larry also asked for approval to establish a contract with a new pool vendor, Blue Knight. This was approved and will result in some cost savings, as well as extending the warranty on some of the new pool equipment from 3 years to 4 years. Blue Knight will be our pool vendor effective immediately.
Larry noted that we did receive the rebate from TEP for our new pool pumps so we realized a $1,200 savings from that. Larry thanked Rick Levy for his help addressing the locks for the upcoming pool closures and Rick Van Hesselt for his help with pool lighting. Larry also praised the beautiful pictorial document created by Bill Coan that explains the complicated lighting situation at the South Pool. This will be a great asset to future volunteers trying to figure out problems!
Finally, Larry noted the huge amount of work Susan Peterson provided to help him with the upcoming pool changes. Kudos are due to both Susan and Larry as selecting vendors, scheduling the work, and negotiating the best deals has required a great deal of work and the results reflect their tremendous effort.
Steve Struck (Maintenance Chair) reviewed several maintenance items that are in the queue (a vent in the south pool room, electrical outlets, etc.) and noted that the south pool ramada will be painted soon. Steve thanked Rick Levy for all the work he has done this year covering maintenance related issues.
Kathy Mitton (Landscape Chair) reminded everyone that packrat control by the HOA will cease as of 2019. Kathy also noted that some of the large boulders which were discarded on lower Frassino years ago will be relocated and/or hauled off in stage one of cleaning up that area.
Bill Coan reported that Comcast to the South pool for security cameras is moving slowly. Comcast indicated it could take up to 3 months for the service to get to the pool.
Pam Negri has been working on getting the County to address potholes on Territory east of Velazquez. She has also brought to its attention the road work sign that was left on Velazquez. Thanks to Pam for helping keep the County focused on our feeder roads!
The Rules and Regs were reviewed by our legal team and brought into compliance with state law. The new Regs will be posted to the website (and the old Regs removed) in about two weeks.
While most items remain unchanged there are a few important changes to be aware of:
- Some fines have been structured differently. For example, landscape (weedy lawns) or architectural maintenance issues (garage door needs painting) used to incur a fine of up to $250 and/or $10 a day until the problem was resolved. The new practice will issue a $100 fine upon receipt of the violation. If the violation is not corrected by the date given, then that $100 will be reassessed every 30 days until the problem is corrected.
- Some fines, such as the $250 a day for each day the violation occurs, have changed to $500 upon occurrence. Violations such as a dumpster on the property overnight or an unauthorized estate sale fall into this category.
- A few rules were struck, such as a prohibition of discharging weapons and driving unlicensed vehicles on our roads, as these were deemed outside the realm of our ability to regulate.
We will send an email blast when the fines and rules are placed on the web. Homeowners are responsible for being aware of the CC&Rs, along with the Rules and Regs of the community and are subject to fines when violations occur.
The next Board meeting will be on Monday, December 17.
by Jane Spalding
The intention of your Social Committee is to provide opportunities for our community to get together, to get to know each other in a casual setting and enhance our shared neighborhood. ‘=
For 2018, the Committee supported 10 events: a Saturday brunch in January, support for the annual meeting in February and a second event at Three Canyon, a speaker on Landscaping for birds in March along with support for the annual Neighborhood Watch meeting, and a demonstration and discussion of landscape painting by local resident Fred Wackerle in April. The committee also supported a CPR class taught by Rural Metro Firefighter.
No events were planned April through September because so many residents are away from Tucson, including most of our Committee. If any summer residents want to work with us to plan social event, we would certainly try to make that happen.
This fall we’ve already sponsored two events: In October the “Welcome Home” Fall Open House was held. In November we held a “Friendgiving Potluck Feast” at the clubhouse. The committee provided ham, and many people brought wonderful side dishes, salads, or desserts. This year we had 35 attending. A new feature was collection of non-perishible food items, to be donated to the pantry of the non-profit, “Haven Totes”.
Looking forward in we’ve planned an event for Friday, December 14. Join us for a “HOLLY JOLLY HOLIDAY PARTY” 5-7pm at the clubhouse! You can count on festive decorations, tasty food & drink. Maybe bring out your dress up outfit and sing along with live music? Watch for the event notice, coming soon, on the new message kiosks near your mailbox plus on the web site. Included will be information about another donation collection for the Haven Totes charity.
FYI: This Fall, the Hospitality Committee members updated our committee name to the Social Committee… reflecting the joyful spirit among the team while working together. We try each year to plan events for different days of the week and variety of times – some centered around food, some not – with the goal of meeting everyone’s needs as much as possible at least once each year. We always welcome your comments/ideas/offers to help. Currently, we are a committee of nine. For each event, one of us volunteers to be the event leader (see the name at the bottom of each event poster, also in the Homeowner Directory on the web site) with complete confidence that the whole team is right there to help. We hope you will come join your neighbors, pop in a few minutes or stay the whole time. If you need a ride, just contact the event leader and we will make it happen.
Social Committee: Jane Spalding (Chairman), Sonja Allen, Judi Fisher, Pat Larson, Margie McCoy, Diane Meuser, Joyce Steiner, Carole Stephan, Susie Struck.
Landscaping has been relatively uneventful in 2018. We are on target to complete the year under budget (approximately 80% of budget), primarily due to under running in miscellaneous landscape expenses, packrat control, and tree trimming. For 2019 we will reduce the budget in all 3 of these areas.
We’ve spent most of our irrigation budget this year. This was in large part due to finally working to find lines that ran down south Velazquez. After 3 significant leaks in lines that were supposed to be dead, we decided it was time to find out where they branched and cut the line at the proper head point. You may have noticed a major dig that went under the sidewalk at the Gelsomino/Velazquez intersection. It turns out that the branch occurred under the sidewalk! All of the water watchers have assisted in noticing and reporting leaks in a timely fashion so kudos to all of you. Our water watcher/leak reporters are: Lois Coan, Ardith Grady, Cathy Grant, Jim Macinko, Susan Peterson, Cynthia Schneider, and Toz and Jane Spaulding. We always need homeowners to be eagle-eyed when it comes to water leaks so please report problems to me as soon as you spot something.
We did remove 30 Packrat nests this year — down significantly from prior years. In part the reduction is due to removing some plants from maintained common areas that tend to be habitat for them and also we are lifting more cactus on maintained common areas as these often become nesting areas. Going forward in 2019 the HOA will no longer invest in packrat control. As a homeowner you can still remove packrat nests around your home. If you have a nest on common area behind your wall for example, you may remove it if you follow certain guidelines (NO poison ever on common property, an insured and approved vendor such as Mr. PackRat must be used). Contact the landscape chair to get approval for removal of any nest on unmaintained common property. You can discourage packrats in your yard by ensuring that you keep packrat friendly hiding places removed. This includes stacked bricks and wood, low hanging thick plants such as rosemary. If you leave fruit on the ground from a fruit tree or leave birdseed on the ground, this will attract packrats as well so ensure you discard any fruit that falls from your trees and keep birdseed in a bird feeder unaccessible to rodents. Remember you are allowed to keep the area behind your wall weed free if it is flat (up to 12′). Keeping that area clear also discourages packrats as generally they don’t like to cross open areas. Finally if you have a problem, once the packrat has been removed wash the area with 50% PinSol and 50% water. NEVER trap for packrats more than 2-3 nights in a row. If a packrat is caught and removed, wash the hardscape with the PinSol mixture and put the trap away until you find additional indications of packrat visitation. Repeatedly trapping night after night will draw packrats to your yard as they are laying a scent trail and following it.
Our heavy summer and fall rains also contributed to active weed growth. I am happy to report that fewer homeowners (15) than in years past received notes asking them to attend to their yards and all homeowners addressed the problem (thank you!). We all benefit from the tidy appearance of our HOA so keep up the good work. Don’t forget that even if you are away, you are responsible for ensuring weeds in your yard are removed in a timely fashion.
Thanks to all of you who help us keep our community looking terrific. If you have any questions about your yard, contact me or consult Yard Rules and Regulations. Also as a reminder you may not trim any trees behind your homes in common area. Because this is considered destruction of someone else’s property, you can face criminal charges, a large fine, and/or required to replant. Please ensure you are working with the landscape chair if you need to trim trees for view.