If this is your first visit, you may find the Getting Started page helpful in describing how the website is organized.
On Monday, January 21, at 3:30 PM the Board will hold its monthly meeting in the clubhouse. The agenda for this upcoming meeting has been posted on the Board Meetings page and the monthly financials have been posted on the Finance page. Both are available to homeowners who log in to the website.
Homeowners are welcome to attend the meeting.
Learn (more) about painting!
Saturday, January 26th
1 PM – 3 PM
in the clubhouse
Bring your friends!
Fred Wackerle is an accomplished artist (and SMVE resident) who is represented by Jane Hamilton Fine Arts. He will follow up on last April’s workshop with a demonstration and discussion that will cover:
- how to look at a painting
- how to copy from photographs or sketches
- how to begin your painting
- how to use values – the darkest dark and lightest light
- how to mix and add colors
- how to use the color wheel
- the different materials you can use
After the workshop, everyone will be invited to discuss possible future events. If there is interest, Fred would be happy to provide a series of regularly scheduled artist workshops.
Contact Jane Spalding or Fred Wackerle.
Their contact information is in the SMVE Directory or on the flyer posted at the mailboxes.
Several homeowners have recently been frustrated when trying to replace their trashcans. The key is knowing the proper account number when you call Waste Management. If you give them your address, they will tell you you aren’t a customer. Instead they need the HOA name and account number. This is documented in our FAQs on the web but is also listed below to help you in pursuit of a fully functional trash can:
Waste Management Phone Numbers: 744-2600 or (800) 482-6406
Refer to Customer Account: Sunrise Mountain View Estates Account ID: 00004-47289-25001
Available Containers: Three sizes of Waste and Recycle containers are available — 32 gal, 64 gal, and 96 gal
The major financial issue the HOA has faced the last few years has been building the reserve fund to an appropriate level to support replacement and/or repair of the HOAs aging assets. It should come as no surprise that repaving the association’s 3.2 miles of roads is one of the most expensive items on our reserve study spending plan. It has been approximately two years since the road committee began planning and actual construction, so as 2018 ends, it’s a good time to summarize where we are and what work remains to be done.
Work done to date:
2016 All roads crack sealed and Masterseal applied.
2017 Paseo Otono, Strada de Acero, the north end of Via Sempreverde and the north pool parking lot pulverized, compacted and paved with 2” of new asphalt.
2018 Mid Velazquez (from Otono to Gelsomino) similarly pulverized, compacted and paved with 2” of new asphalt.
This is a good time to recall that Velzaquez (north of Otono) was repaved in 2011, and Via Frasino and Largo Salici were repaved in 2005.
To summarize, approximately 50% of our roads have been repaved since 2005 with the work done in 2017 and 2018 representing 32% of our roads.
Work to be done:
The roads yet to be repaved are all over 30 years old and we’ve been very fortunate to have them last this long. The road committee surveyed the remaining roads in December and established a tentative schedule for additional road work:
2019 Apply Masterseal to the roads repaved in 2017 and 2018 (spring).
2020 Reconstruct and repave Gelsomino in its entirety and the connector to Territory.
2022 Reconstruct and repave south Via Sempreverde (from just south of Strada de Acero to Territory).
2023 Reconstruct and repave south Velazquez (from Gelsomino to Territory).
The crack sealing and Master sealing procedures extend the life of our roads and will be done as is prudent going forward. Via Frasino, Via Cedri and Largo Salici, having been paved relatively recently, are not on the five year plan.
It should be emphasized that these plans are tentative and subject to change if any of these roads either last longer or degrade more quickly than expected. The repaving timing for the work done the past two years was different from what was initially planned. The actual condition of these roads will determine the actual replacement timing.
I would like to thank Guy Scharf, Dale Larson, Bob Mix and Rick Levy, all members of the road committee, and all contributors to the work that has been done the past two years.
We need volunteers! If any of the following items are of interest to you, please contact the person identified below. It takes a village to keep this HOA going!
- A Volunteer is needed to take thumb drive to printer to print 15 copies of rules and regulations and mail them to 15 homeowners without email.Contact Kathy Mitton ✉ Kathy Mitton, President, SMVE HOA Phone:
- Volunteer(s) are needed to drive the north pool restroom update. This would include getting several bids for work (excluding replacement materials), picking materials, and submitting all to board for approval. Contact Kathy Mitton ✉ Kathy Mitton, President, SMVE HOA Phone:
- Maintenance Committee: the board is looking to expand the maintenance committee and would like additional people to keep an eye on a few specific items and call an appropriate vendor when a repair is needed. Contact Steve Struck ✉ Steve Struck, Maintenance Chair Phone:
- Random Task Handlers: The board needs volunteers to handle small random tasks. Examples of past things would be tracking down firm responsible for the road work sign that was left on Velazquez or arranging for something that was dumped on a common area to be removed. If you would be willing to be part of a round robin group of folks to handle these odd one-off tasks, we’d love to hear from you. If you are someone who has reported one of these random items, consider reporting AND volunteering to resolve at the same time! You’d set a great example for others! ✉ Kathy Mitton, President, SMVE HOA Phone: .
- Board Members: The board needs one or two additional homeowners to become future board members. A board member attends monthly meetings September – May and works as a team to make decisions for the HOA. ✉ Kathy Mitton, President, SMVE HOA Phone: .
The Board meets on the third Monday of every month at 3:30 PM in the clubhouse, and all homeowners are welcome to attend. Below are some highlights from the December Board meeting:
Mark Your Calendars!
The annual homeowner meeting will be held Tuesday, February 26th at 7 PM (check in starts at 6:30). This meeting is normally held on the third Monday of February but because President’s Day falls on that day this year we will hold the meeting the following week to accommodate travel schedules.
Treasurer, Tom Kelley, reports we spent about 27k in operating expenses, up from prior month. This is largely due to pool repair work and higher legal fees for the month as a result of the Rules and Regulations update. The 2019 reserve budget was approved — it will be approximately 50k. The finance committee met to discuss how to handle capital expenses that were under 2500 and therefor not part of reserve OR a one time capital expense greater than 2500 which also wouldn’t be part of the reserve. The committee determined we should add another 10k to handle unexpected capital expenses that are not budgeted for in the reserve and under 2500 and the board approved this.
Larry Spencer (acting pool manager) noted that there will be a one time bump in both water due to the draining and refilling of both pools and pool maintenance as our former pool company bills post maintenance and our new company bills in advance.
An update was provided on offloading more work to a management company due to lack of volunteers. The committee met, agreed which tasks would be identified as priority one. A statement of work is being crafted and bids will be solicited early 2019. As noted before this will not alleviate the need for volunteers but it will change the types of activities volunteers engage in.
Notices for the first half of 2019 dues were mailed and payments are due January 1, 2019.
3 homes are in escrow and 16 homes have been sold this year.
Bill Coan (Architecture Chair) noted that there have been several architecture approval requests including ones for windows, re-painting driveway, lights, and a satellite dish. The architecture committee has also dealt with a commercial vehicle being parked in the HOA. Bill mentioned that the approved color samples available to homeowners have been borrowed. Finally Bill noted how much the architecture committee has benefitted from the accumulated and documented history. The standards and guidelines has been very useful to the group!
Larry Spencer (temporary acting Pool Manager) noted that the north pool work is complete. There are a few spots on the deck that will need to be addressed but we will wait until spring to tackle that as the cold weather we had when the deck was done might have contributed to the 2 problem areas. The south pool deck work is being postponed till later in the year but the pool will be drained and refilled shortly. Gate locks will be changed preventing homeowner entry during this maintenance work. The equipment at south pool has already been replaced (the new filter and the variable pump).
Steve Struck (Maintenance Chair) reviewed several maintenance items that have been completed. Shower faucet at north pool was repaired, new bulletin boards are at tennis courts, the sound system and projector are in and have been tested, and the south pool ramada has been painted. Also a light in the clubhouse was fixed and the furnace filter was replaced. The roof was inspected and it was confirmed that we should go ahead and redo the roof of the clubhouse when it comes due in 2020 per reserve study. The board agreed to move up the north pool restroom and shower update (originally slated for 2020) since the road work slated for 2019 has been postponed until 2020.
Kiki Cheney (Communications Chair) noted that starting in 2019 we will no longer assemble (electronically) and distribute a newsletter. The newsletter is a bundle of articles already published on the web from the prior newsletter time frame. As such, while it is useful to have the articles compiled and stored in newsletter format for those not subscribed to web updates and for the 15 homeowners without email, the information IS available to those who either check the web or subscribe to the web updates. Because of the lack of a volunteer (s) to assume this task, this is an activity that is going to be dropped. Kiki will draft an alert to notify homeowners of the need to subscribe to the newsletter and will ensure this is also covered in the annual homeowner meeting packet.
The updated Rules and Regulations document is on the web. We will send an email blast(alert) to ensure all homeowners are aware and we will mail hardcopy to those 15 homeowners without email. Homeowners are responsible for being aware of the CC&Rs, along with the Rules and Regs of the community and are subject to fines when violations occur.
The next Board meeting will be on Monday, January 21.
SMVE Neighborhood Brunch
Owners and renters… all are welcome!
When: Saturday, January 12, 2019
Time: 9 AM – 11:30 AM
Where: SMVE Clubhouse
What better way to greet the new year than with a good cup of coffee and conversation with friends and neighbors?
The Social Committee will provide coffee, tea, water, paper products, sausage patties, and links.
You provide a brunch appetizer or side dish to share and any other beverage you might prefer.
Questions? Contact Susie Struck.
Her contact information is in the directory as well as on the flyer posted at every mailbox. (For security reasons, phone numbers and email addresses aren’t transmitted in these missives.)
The Minutes from the November 19, 2018 Board Meeting are now available on the Board Meetings page.
On Monday, December 17th, at 3:30 PM the Board will hold its monthly meeting in the clubhouse. The agenda for this upcoming meeting has been posted on the Board Meetings page and the monthly financials have been posted on the Finance page. Both are available to homeowners who log in to the website.
Homeowners are welcome to attend the meeting.