Help Wanted! Call for Nominations and Volunteers
Have you thought about getting involved in the HOA but didn’t know where to start? Do you have interest (most important), skill, and a little bit of time? Are you interested in working with others in a collaborative environment? Do you like to “give back”? If so we need you! We have Board of Director (BOD) positions to fill and other committee member or chair person openings.
Board members serve a 3-year term and must be willing to serve on a committee or act as chairperson of a committee. If you are interested in the BOD positions, the next step is to notify the Chair of the Nominating Committee by December 1st (see details below). A meeting will be set up to discuss roles and responsibilities and determine whether you are willing to proceed to the final step (election at the Annual Meeting of the Sunrise Mountain View Estates Homeowner’s Association (SMVE HOA) which occurs on Monday, February 20, 2017 at 7:00 PM at the Clubhouse).
Besides Board of Director openings which require approval of the HOA membership, other positions are available. See below for the full list of current openings. Contact the nominating committee or any current board member to discuss any of these positions. The December 1st deadline is not applicable to these positions.
Your neighbors who serve as Board and Committee Members have found their service to our community especially rewarding because of social interactions and a unique opportunity for personal learning and growth while serving other homeowners in the SMVE Community. Please help us maintain this unique homeowner managed community by donating some time and skill. You won’t regret it!
Here is the list of positions we want to fill with a brief description of the roles.
- Board of Director positions: Attend monthly board meetings September – May and participate in decision making for policies and budgets that affect the HOA. Attend ad-hoc meetings as necessary. Assume a leadership role on one of the committees (see committee openings and responsibilities). Be willing to work on special projects (for example work on the nominating committee). Email capability is essential in order to circulate information and provide prompt feedback on current issues. The ability to transfer documents is also key as HOA material is stored in a central filesystem.
- Chair of Safety and Security Committee:. Address safety and security issues. Co-ordinate with vendor (Central Alarm) and ensure invoices are submitted to bill.com for work done. Maintain relationship with Sheriff’s office. Keep abreast of reported security issues for our neighborhood. Manage safety budget and ensure HOA procurement policy is followed. Annually submit suggested budget for following year. When possible attend monthly board meetings and be prepared to report on any important item and/or prepare written report of key items if you are unable to attend in person.
- Chair of Neighborhood Watch:. Co-ordinate neighborhood watch group and optionally arrange a yearly neighborhood watch meeting with guest speaker (usually someone from Sheriff’s office)
- Chair of Maintenance Committee:. Address areas in need of maintenance, contact appropriate vendor to resolve issue, and ensure invoices are submitted to bill.com for work. Examples of items that would typically fall under maintenance would be sidewalk repair, mailbox and other painting, plumbing, electrical issues (lightbulb failures, circuit failures, enhancements, etc.), rec area roofs, entrance monuments, and other items that you notice or are brought to your attention by the Board or by homeowners. Manage maintenance budget and ensure HOA procurement policy is followed. Annually submit suggested budget for following year. When possible attend monthly board meetings and be prepared to report on any important item and/or prepare written report of key items if you are unable to attend in person. Seek other committee members from community.
- Chair of Hospitality Committee:. Plan and produce social events in cooperation with committee members. Assist with other HOA meetings. Manage hospitality budget. When possible attend monthly board meetings and be prepared to report on any important item and/or prepare written report of key items if you are unable to attend in person. Note that there are several committee members to assist in planning and overseeing social events. Seek other committee members from community.
- Hospitality Committee members: Help plan and produce social events.
- Roads Committee member:. Participate in Roads Committee with focus on moving into Committee Chair over time.
- Finance Committee member: Participate in Finance Committee to develop, recommend, and implement financial procedures and policies. See Finance Committee Charter.
How to be Nominated for Board of Director Position at the Election
Please address a letter or email to the Chair, Nominating Committee (Kathy Mitton) no later than December 1, 2016 expressing your willingness to serve a 3‑year term. Enclose a brief résumé of your qualifications (education, experience, special expertise, previous leadership positions, and what position you think would fit you best). Please send your letter and résumé to:
✉ Kathy Mitton, Secretary, SMVE HOA Board
Chair, Nominating Committee
5408 N. Via Sempreverde
Tucson, AZ 85750