As of the end of September 30, 2017, we have completed nine months of our years operations with the following results. All of the amounts below are for the nine months ended September 30, 2018:
On an overall basis, operating expenses at $175,520 are substantially less than budget and less than the comparable amount for the nine months ended September 30, 2017 ($189,148). In both cases this is due to reductions made to common area expenses in 2018. To date in 2018, operating expenses have averaged about $20,000 per month Assuming that continues for the balance of the year, we can anticipate finishing the year with operating expenses less than our full year budget of $274,150.
Capital (Reserve) Expenses
The principal capital expense this year was the resurfacing of Via Velasquez which was accomplished at less than the amount anticipated in the budget. We anticipate additional expenses in the fourth quarter but should still finish the year with capital expenses less than the full year budgeted amount of $173,150. We maintain a cash savings account that we use to pay capital expenses such as road resurfacing and major pool refurbishments. We call this savings account the reserve fund. Each year we contribute a portion of your dues to the fund and withdraw funds to pay for capital projects. As shown above we have withdrawn $117,328 from the fund so far this year. We also have contributed $175,000 of your dues into the reserve fund bringing the total in the fund to $488,815 at September 30, 2018.
Revenue is slightly over budget reflecting additional interest income brought about by rising rates. All dues have been collected for 2018.
The board is currently working on both the operating budget and reserve budget for 2019.
The clubhouse is used regularly from September-May for the monthly SMVE HOA Board meetings and monthly social meetings. The room is also used by the Sunrise Association Council that usually meets December through February. Members rent the space a few times each year.
There were three or four minor incidents this year. The problems were related to theft of plants and planters out of a few homeowners front yards. If you don’t want to lose it, keep it out of sight in a side or back yard.
A few incidents regarding parking on our roads arose but were all resolved. Please remember there is no overnight parking on our streets. Instead park in the driveway or the extra parking spaces located throughout the neighborhood.
An ongoing issue throughout the year has been unauthorized visitors at the south pool – during the day and overnight. After extensive research about different options for preventing this misuse, the Board approved funds to purchase a security camera monitoring system.
This annual meeting was held in early March and was attended by about 20 residents. Employees from Rural Metro Fire and the Sheriff’s department reminded us that prevention is easier and cheaper than dealing with problems after they have occurred. Residents were encouraged to be aware and not hesitate to call 911.
The men’s restroom at the south pool needed $1,000 in repairs. This was due to basic aging, not any vandalism by the unauthorized visitors.
2018 has been a busy year for everyone involved with maintenance of our roads and facilities. The SMVE neighborhood is over 30 years old and maintenance is becoming a bigger task as age and nature take their toll. Some of the projects completed this year were:
Re-strapping of a portion of the south pool deck furniture
Installation of weatherproof bulletin boards at both pools
Installation of a projection screen at clubhouse
Painting of USPS package boxes at all mail locations
Installation of weatherproof bulletin boards at all USPS box locations
As always, there were numerous small repairs and replacements that were dealt with by the volunteers that help with maintenance.
This is being written in November to be ready for the end of year mailing, so there are a couple items not yet done that are scheduled for this year:
Painting of the south pool ramada
Installation of a vent fan in south pool pump room
Purchase of projector and sound system for HOA meetings and use by the Social Committee
This year, as last, the biggest project was road reconstruction. You couldn’t help but notice that Via Velazquez was rebuilt and newly paved, from Otono on the north to Gelsomino on the south. The project went smoothly, came in under budget, and we were able to get Comcast to make needed repairs while the road was under construction. We’ve encouraged all the utilities to try to do maintenance work while roads are under construction, hoping to limit the number of times our brand-new roads must be dug up for repairs.
In December the Road Committee will evaluate the condition of the roads yet to be re-paved. This survey will enable us to confirm or modify our plans going forward.
We appreciate the cooperation of all the residents that were affected by the construction. It makes for several days of inconvenience but the new roads will last many years.
I want to thank all the individuals who volunteered to help with the work that was accomplished this year:
Jerry Foval – Sidewalk survey
Dale Larson – Road committee
Rick Levy – Road committee and summer maintenance manager
The north pool and spa will be closed for maintenance from November 21th through December 10th. There will be no access to the facilities, including the north restrooms, during this time.
The south pool and spa will remain open until maintenance at the north recreation area is completed. Afterwards, they will be closed for the season (from December 12th – February 28).
The north pool and spa will be open and heated year-round, except during the maintenance period mentioned above.
KOOL DECK REPAIRS
Kool Deck is the textured coating on the decks around the pool and spa that helps reduce the surface temperature so that you can walk on it in your bare feet even in the summer. The Kool Deck at the north pool has 180 feet of cracks and several bald areas. It will be repaired, recoated, and sealed in during the pool closure the last week of November. The Kool Deck at the south pool is in much better condition. It will be sealed in January.
TILES WILL BE CLEANED
The ceramic tiles near the water line of both pools and both spas have become coated with thick calcium build up. The tiles will be cleaned during the pool closures.
WATER WILL BE CHANGED
Over time solids suspended in the water accumulate. Solids (such as calcium) are introduced from the city water, chemical treatment, sunscreen and cosmetics. Filtration cannot remove all suspended solids. As water evaporates, it leaves most of the solids behind and the concentration builds up. When that happens more and more chemical treatment is required to keep the pools safe and clear, and calcium builds up on the tiles.
The water will be drained and refilled in both pools and both spas during the scheduled closures.
New Kool Grip handrail covers were installed on the pools’ step handrails and on those ladder handrails that didn’t already have covers.
NEW CIRCULATION PUMPS
Four old circulation pumps were replaced with more energy efficient, variable speed pumps for both pools and spas. One of the old single-speed pumps was swapped out to replace an even older auxiliary jet pump that had failed at the south spa. The four new variable-speed pumps are expected to save enough electricity to cover their one-time costs. After an expected $1,200 rebate from TEP, the expected payback period (energy savings vs. cost of new pumps) is estimated to be 1.4 years.
During the closure, the two failing and irreparable fiberglass filters and one DE filter serving the north pool and spa will be replaced by two new filters using glass beads rather than sand. This new technology will clean the water better and require less maintenance, reducing the overall expense.
At the south pool and spa, the existing filters will be reconfigured as above, and changed from sand to glass bead media in December.
New UV sterilization technology will be added to the north pool filtration to neutralize bacteria and pathogens that can cause recreation water illnesses. This secondary disinfection is expected to reduce by 30% the amount of chlorine required to keep the pool water sanitary. It should result in fewer homeowner complaints about chlorine and less odor from the byproduct gas released from using chlorine.
NEW AIR COMPRESSOR
A failing and very noisy compressor that provides air when the north spa jets were turned on was replaced. The high pitch squeal that could be heard from nearby homes is gone.
A conflict between lap swimming and water aerobics at the north pool was resolved with homeowner input at the September Board meeting. Going forward, the north pool will be reserved for water aerobics from 8AM to 9AM Tuesdays, Thursdays, and Saturdays, April through October. This policy was communicated through the web site, signs on the pool and mailbox bulletin boards, and new A-frame-style signs displayed at the north pool when the aerobics group is in session.
All homeowners are welcome to participate in the free water aerobics workshops.
NORTH POOL SHOWER
Those of you who use the north pool facilities have likely seen discoloration of the Kool Deck for several feet in front of the shower. Often when people shower, soap, water and dirt have drained towards the pool across the Kool Deck. In October, floor mats were placed in front of the shower in hopes of stopping the drainage toward the pool. The mats were not able to contain the water, so new Deck-O-Drains will be installed while the pool is closed for maintenance.
At the October Board meeting a request for lap lanes was made. Judi Fisher, Ray Fisher, and Susan Peterson have begun looking into how lap lanes could be achieved (tiles, paint, ropes) and have met with a vendor. The investigation is still underway.
Questions have occasionally been asked about why we disinfect the pools and spas with chlorine rather than salt or bromine. Each method has advantages and disadvantages, and each requires different equipment. A deeper investigation into the pros and cons will be undertaken and a final recommendation made to the Board when it is completed.
Laura Franklin resigned from the Board, Recreation Chair, and Pool Manager in August. Larry Spencer stepped in as the acting Chair and Pool Manager. The HOA solicited volunteers for the Pool Manager position, and at the October Board meeting Susan Peterson and Ray Fisher agreed to become pool co-managers. Mr. Spencer will continue to manage the projects that were already underway (Kool Deck, tile cleaning, new pumps, etc.) and guide Ms. Peterson and Mr. Fisher as they ease into sharing the pool management responsibilities.
Susan comes in with considerable experience managing her own pool, and her knowledge about disease control from a career in nursing has already come in handy.
Ray has experience in working with vendors and contracts. Both Ms. Peterson and Mr. Fisher have been quick to learn about our equipment and challenges. They are already forming a great team to shepherd our pools and spas!
The pools were built when the HOA was developed. The equipment changes outlined above are part of a systematic approach to resolving heating, circulation and filtration problems created over years of ad hoc fixes. Technology that wasn’t available before is being implemented with the goal of providing a safe environment with reliable equipment at lower cost.
In the past several years important improvements included installing Pebble-Tec coating and LED lights. In October new energy saving circulation pumps were installed. In November and December many other improvements will be made that will provide benefits for years to come.
Pools require constant maintenance and care to keep you safe and comfortable. Your help and cooperation are always appreciated.
VOLUNTEERS ARE NEEDED
Several volunteers are needed at both recreation areas to share the task of testing and recording chlorine and pH levels on an ongoing basis. Test kits will be provided, and volunteers will be trained in this easy process. To volunteer, please call Susan Peterson at (520) 971-7204.
In 2018 the Architecture Committee received 18 requests for exterior changes to light fixtures, fences, gates, walls, and windows. The committee also received numerous inquiries about rules for contractors involved in interior remodeling projects.
The committee’s deliberations were guided by SMVE’s Architectural Design Notes, which describes considerations that apply to specific issues, such as adding a room, raising a wall, changing exterior lights, etc. If you’re considering a change to the exterior of your property, this document will help you understand the neighborhood’s architectural standards and what kinds of changes the Architecture Committee is empowered to approve.
The Architecture Committee devoted considerable energy in 2018 to enforcing the HOA’s rules against placing dumpsters and roll-off containers in driveways. With as many as a dozen or more construction projects underway at any given time, such containers can have a significant negative impact on the appearance of the neighborhood and on quality of life for all homeowners. Contractors should always be advised to place such containers in the garage or out of sight behind a locked gate and wall. For more information, see: Use of Roll-Off Containers and Dumpsters
One of the most common questions asked of the Architecture Committee in 2018 was, “Does my architectural project need to be approved?”
IMPORTANT: Whether your project needs to be approved or not, all work on your property must be carried out in accordance with the guidelines in the SMVE Architectural Process Checklist and Contractor Checklist. For more information, see Architectural Process Checklist and Contractor Checklist.
An interior project that has no effect on the exterior of a home is not a matter of concern to the Architecture Committee, except that all work on such a project must be carried out in accordance with the guidelines in the SMVE Architectural Process Checklist and Contractor Checklist. For more information, see Architectural Process Checklist and Contractor Checklist.
The following exterior projects do not require pre-approval of the Architecture Committee: Routine maintenance of an exterior item; replacement of an exterior item with an identical item; painting, staining, or sealing an exterior surface with a finish listed at SMVE Approved Exterior Finishes and Paint Colors.
All other exterior architectural changes require review and pre-approval by the Architecture Committee. Both small exterior changes (a new window shape, a new gate, etc.) and large exterior changes (a new room, a new pool, new yard walls, etc.) must be submitted to the Architecture Committee for review prior to the commencement of construction.
To streamline communications between homeowners and the Architecture Committee, and to guide homeowners in securing approval for exterior architectural changes, the committee offers several fill-in-the-blank forms for homeowner use:
Architectural Forms Package (Consolidated) This package includes in a single PDF file all SMVE forms needed by a homeowner contemplating a typical exterior architectural change: Request to Make Exterior Architectural Changes; Architectural Process Checklist; and Contractor Checklist.
On Monday, November 19th, at 3:30 PM the Board will hold its monthly meeting in the clubhouse. The agenda for this upcoming meeting has been posted on the Board Meetings page and the monthly financials have been posted on the Finance page. Both are available to homeowners who login to the website.
We’re delighted to welcome back all winter visitors! And we’re happy to see the pooches, too. But the dog poop left on the sidewalk, common areas, driveways, and front yards? Not so much.
There is no area of the HOA property — maintained or unmaintained — where dogs may poop without owners being responsible for picking it up. Please respect the neighborhood – and your neighbors – and pick up your dog’s poop. Fido doesn’t know any better so is counting on you to make him look good!
Notice for first half 2019 dues will be going out shortly to the address specified in the HOA database as your permanent mailing address. If you have changed your permanent address please notify ✉ Kathy Mitton, President, SMVE HOA prior to November 15 so it can be corrected before dues notices are mailed. Keeping your information up to date is your responsibility and inaccurate information will not absolve you from late fees.
In addition to your mailing address, please notify us if you have had a change in phone numbers or email addresses. We are finding when we attempt to contact a homeowner that often the phone numbers and/or email are invalid. Perhaps a landline has been disconnected and no cell phone number was ever provided or one member of the household is deceased. Ensuring we have the most accurate information in the database saves us wasted time and effort and helps us reach you quickly in the event we notice a problem with your property.
The table is set. All we need is you as our guest. Come for food…stay for friends!
The Social Committee will supply:
A baked ham
All paper goods and utensils
Coffee, tea and water
You are invited to bring:
An entree OR a side dish OR a salad OR an appetizer OR a dessert
A beverage of your choice
In the spirit of giving we ask that you bring a non-perishable food item* that will be donated to the non-profit, Haven Totes. Suggested items include pudding cups, pop tarts, boxed juice, pretzels, peanut butter, popcorn, canned goods, complete pancake mixes. (NO GLASS PLEASE.)
Questions? Contact Hospitality Committee member, Margie McCoy. Phone: or
If your stucco foundation wall or stucco retaining wall needs a fresh coat of paint, the SMVE Architecture Committee can help.
No, the committee can’t show up on a Saturday morning and repaint your wall for you (or trick your friends into repainting it, the way Tom Sawyer tricked his friends into repainting Aunt Polly’s fence).
But the committee can help you identify the colors approved and accepted for use on stucco foundation walls and stucco retaining walls. And the help won’t cost you a cent.
Primary Approved Color
Dunn-Edwards Cliff Brown DEC 711, exterior flat finish. This is SMVE’s primary approved color for stucco foundation walls and stucco retaining walls.
Cliff Brown foundation walls and retaining walls will bring your home into compliance with SMVE’s current standards and look great near a garage door or stucco house wall that is also painted Cliff Brown.
Note: Cliff Brown is the SMVE-approved color for garage doors and stucco house walls, as well as the primary approved color for stucco foundation walls and stucco retaining walls.
Other Approved Colors
SMVE has also approved certain other paint colors for stucco foundation walls and stucco retaining walls. Depending on the color of a nearby slump block wall, you might decide that one of the following SMVE-approved colors will better suit your stucco foundation wall or stucco retaining wall:
SMVE Wall Color 13-930-11. This is a custom color developed for SMVE by Dunn-Edwards Paint Company. This color is ideal for use near slump block walls of a similar color.
Tawny Copper DE 7825D. This is a standard Dunn-Edwards Paint color. This color is ideal for use near slump block walls of a similar color.
Note: SMVE Wall Color and Tawny Copper are only approved for use on stucco foundation walls and stucco retaining walls. These colors are not approved for use on garage doors or stucco house walls.
Historical Colors Still Accepted in Special Situations
Cinnamon Stick DE 5151. This is a Dunn-Edwards color that is no longer approved for general use but is accepted for use on foundation and retaining walls already painted this color. Before using this color, consider one of the current SMVE-approved colors shown above.
Rose Dusk DE 5150. This is a Dunn-Edwards color that is no longer approved for general use but is accepted for use on foundation and retaining walls already painted this color. Before using this color, consider one of the current SMVE-approved colors shown above.
Color Samples Available
What color is your foundation wall or retaining wall now, and what color will show it off to best advantage? To help you answer that question, the Architecture Committee maintains a set of 12-inch x 12-inch plywood color samples that can be borrowed for two days at a time.
SMVE’s Exterior Finishes for Stucco Foundation Walls and Stucco Retaining Walls: Cliff Brown DEC 711* (Primary approved color) SMVE Wall Color 13-930-11* (Approved color) Tawny Copper DE 7825D* (Approved color) Cinnamon Stick DE 5151* (Accepted color for foundation and retaining walls already painted this color) Rose Dusk DE 5150* (Accepted color for foundation and retaining walls already painted this color)
The color specification is listed on the back of each color sample, so all you have to do is find the sample that best matches the existing color of your stucco foundation wall or stucco retaining wall, or the color of a nearby slump block wall. Then turn over the sample to find the Dunn-Edwards specification for that color.
To borrow the color samples for up to two days, contact the SMVE Architecture Chair.
* All approved paint colors are Dunn-Edwards Colors (DEC) unless otherwise specified. Dunn-Edwards is one of the nation’s largest manufacturers and distributors of architectural, industrial, and high-performance paints and coatings. The company’s paints are available in SPARTASHIELD and EVERSHIELD quality levels. SPARTASHIELD® is a line of premium, ultra-low VOC, 100% acrylic exterior paints that provide exceptional hide, durability and versatility. EVERSHIELD® is a line of ultra-premium exterior, ultra-low VOC, 100% acrylic paint that provides maximum protection against UV color fade, mildew, efflorescence, water intrusion, and film failure (grain-cracking, peeling, blistering). Decide which quality level you’re willing to pay for, and don’t accept anything less!
IMPORTANT: Homeowners in Sunrise Mountain View Estates qualify for up to 37% off full retail price on 1 gallon or more of Dunn-Edwards branded paint. To receive the discount, identify yourself as an SMVE homeowner and specify Account #6065192.
Dunn-Edwards, 4320 E. Speedway (520-327-6011) / 7525 E. Broadway (520-296-3875)